Senior Procurement Contract Administrator

Responsible to serve as the primary point of contact for internal and external customers regarding the
procurement of supplies and materials. Will manage contract, ensure contract compliance and address contract issues. Will manage the Request for Proposal (RFP) process and all associated activities relating to supplies, materials, and equipment purchases. Accountable for the development, implementation, and management of "best practices" standard terms and conditions as part of purchase order template.

Provide world class customer service by capturing and being responsive to the voice of the customer (internal or
external, including donors for select positions) through multiple feedback channels in order to resolve issues and
drive satisfaction in accordance with the customer engagement, feedback, and complaint processes.

Major Duties and Responsibilities

• Administer supplies, materials, and equipment purchase contracts through Group Purchasing Organizations
• (GPO) in coordination/consultation with the Legal Department.
• Review contracts for best pricing and delivery options, review contracts accuracy and resolve discrepancies in line
• with company rules and guidelines.
• Develop contract performance tracking system to ensure compliance with contractual obligation and relevant
• documentation are included.
• Assess contract compliance and identify any potential risks of non‐conformance.
• Prepare briefs and reports, such as contract compliance discrepancies, Supplier performance and contract
• renewal schedules.
• Share and clarify contract process, conditions and detail with management, business partners and employees.
• Evaluate products, service, etc. for cost saving opportunities.
• Manage cellular contracts, negotiate pricing, renewals, and discontinuation of services.
• Coordinate cell phone/data stipend requirements with payroll.
• Assist in the development of a formal RFP process, to include a template and terms and conditions.
• Research and evaluate suppliers based on price, quality, selection, availability, service and support.
• Provide guidance to departments relating to contractual obligations while minimizing corporate liability.
• Create and prepare requests for pricing quotes and bids and evaluate vendor responses if separate from RFP
• process.
• Evaluate and monitor vendor performance to determine compliance with contractual obligations.
• Work closely with accounts payable to resolve invoicing issues, including compliance with purchase order or
• contract requirements as condition for payment to vendor.
• Create reports (contracts pending, needing renewal, etc.) and present to management.
• Establish and maintain effective communication with vendors and other sales representatives.
• Assist with the maintenance of the purchasing system to include qualified vendors, current prices, product
• information, and other pertinent information.
• Manage the archiving contracts documentations and vendors performance evaluations.

Requires a Bachelor's Degree from an accredited four‐year college or university.

Requires seven or more years of purchasing experience.
Requires three or more years of contract experience.
Experience
Prefer procurement and contracts within government or nonprofit organizations experience.
Prefer experience with ERP systems.